Equal Engineers Ltd (“EqualEngineers”, “We”, “the Company”) (company number 10850716) are committed to protecting and respecting the privacy of our candidates, clients and users of our website and other services. We will ensure that the information you submit to us via our website, email, or written is only used for the purposes set out in this policy.
The EqualEngineers Academy (“the Academy”) is our e-learning platform that provides training courses related to equality, diversity and inclusion.
This policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us as part of your usage of the Academy. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
We are registered with the Information Commissioner’s Office for data protection purposes under reference number ZA290580.
Collection and use of personal data
Purpose of processing and legal basis
We will collect your personal data which may include sensitive personal data) during your registration of the Academy. This information will be used to create your account and give you access to your enrolled courses.
Your personal data may be used to contact you regarding your enrolment and changes to the Academy and it’s courses.
If you have opted-in, we may also send you marketing information and news via email/ text. You can opt-out from receiving these at any time by clicking “unsubscribe” when you receive these communications from us.
We must have a legal basis to process your personal data. The legal bases we rely upon your registration with the Academy are:
- Your consent
- Where we have a legitimate interest
This is where the Company has a legitimate reason to process your data provided it is reasonable and does not go against what you would reasonably expect from us. Where the Company has relied on a legitimate interest to process your personal data our legitimate interests is/are as follows:
- Registering you with the Academy website.
- Providing updates on changes to the Academy or courses.
- Contacting you to seek your consent where we need it
Recipient/s of Data
The Company will process your personal data and/or sensitive personal data with the following recipients:
- None (No data will be shared with any external recipients)
The Company will retain your personal data only for as long as is necessary for the purpose we collect it.
Please be aware that you have the following data protection rights:
- The right to be informed about the personal data the Company processes on you;
- The right of access to the personal data the Company processes on you;
- The right to rectification of your personal data;
- The right to erasure of your personal data in certain circumstances;
- The right to restrict processing of your personal data;
- The right to data portability in certain circumstances;
- The right to object to the processing of your personal data that was based on a public or legitimate interest;
- The right not to be subjected to automated decision making and profiling;
- The right to withdraw consent at any time.
Where you have consented to the Company processing your personal data and/or sensitive personal data you have the right to withdraw that consent at any time by contacting [Mark McBride-Wright, EqualEngineers, Data Protection Officer, 71 – 75 Shelton Street, Covent Garden, London, WC2H 9JQ] or by email at firstname.lastname@example.org. Please note that if you withdraw your consent to further processing that does not affect any processing done prior to the withdrawal of that consent, or which is done according to another legal basis.
If you believe that any of your data that the Company processes is incorrect or incomplete, please contact us using the details above and we will take reasonable steps to check its accuracy and correct it where necessary.
You can also contact us using the above details if you want us to restrict the type or amount of data we process for you, access your personal data or exercise any of the other rights listed above.
Our site and courses are hosted by Thinkific Labs Inc. (“Thinkific”). Your data is stored through Thinkific’s data storage, databases and the general Thinkific application. They store your data on a secure server behind a firewall.
The Company takes every precaution to protect our users’ information. Such as the use of Firewalls, limited access, password, protected software, locked storage cabinets.
Only employees who need the information to perform a specific job (for example, consultants, our accounts clerk and operations teams and marketing team) are granted access to your information.
From time to time, we will have third parties who perform functions on our behalf and who also provide services to us, such as professional advisors, IT consultants carrying out testing and development work on our business technology systems and research who may have access to our database if this is necessary for the work involved. These third parties will comply with similar undertakings of privacy and confidentiality as the Company.
The Company uses all reasonable efforts to safeguard your personal information. However, you should be aware that the use of email / the Internet is not entirely secure and for this reason the Company cannot guarantee the security or integrity of any personal information which is transferred from you or to you via email / the Internet.
Changes to this Privacy Statement
Equal Opportunities and Diversity Monitoring
EqualEngineers is an equal opportunities employer and a company committed to diversity. This means that all job applicants and members of staff will receive equal treatment and that we will not discriminate on grounds of gender, marital status, race, ethnic origin, colour, nationality, national origin, disability, sexual orientation, religion or age.
Complaints or Queries
EqualEngineers, Data Protection Officer,
71 – 75 Shelton Street,
Covent Garden, London,
or by email at email@example.com.
You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.